The manual method or mode of paying salaries are becoming obsolete, giving way to the modern system referred to as computerized system. The extension has even taken workers from their office bursary pay-point to the banks where salaries are paid straight into their respective accounts. This was made possible by the addition of computer system in the payroll departments. Computers have aided the process of payroll computations and this has reduced the tedious nature of payroll computations, now with computers every bit is done acidulously and accurately, timely generation of pay-slips and summary are parts and parcel of benefit of automated payroll system as the research revealed.
In a nutshell, the automated processes have given rise to:
It was proved the following that computer is always accurate in dealing with numerical data based on input given to it, that automation is the best solution for payroll system.
1.0 INTRODUCTION
Like any other unit in an organization, the payroll department is one of the major units in every organization set up with groups of employees rendering services, so that at the end of the month, the workers would expect some entitlement inform of wages when it is paid on weekly basis or salary when it is paid monthly.
It is the sum total of this payment that are paid to a worker at the end of the week or month that makes up the personal evolvement constitutes the payroll system. Although payroll is not computed on daily basis. It still needs a prompt system to ensure proficiency and one of such system include automation, which is the use of machine such as computer system and its aids to accomplish payroll procedures. However, the payroll system will centre on the use of automated process to minimize the slow method of repetitive clerical work and cost of duplication in payroll system as could be seen in Federal Polytechnic Nekede payroll department.
The researcher employed all necessary strategy to ensure that reliable facts are gathered to help the payroll department in solving the problems they have being encountering in the previous times when they were operating with the manual method (uncomputerised method).
1.1 BACKGROUND OF FEDERAL POLYTECHNIC NEKEDE
Among the great organization and big institution is Federal Polytechnic Nekede Owerri, a tertiary institution with several employees working in the different department to achieve the set out objective of educating the human person. By edict No. 16 of 1978, the college of Technology, Owerri was established. It opened for classes on 15th December, 1978 at a temporary site in the premises of the government trade centre, along Egbu Road Owerri, with an initial in-take of 275 students. In October, 1980, the college moved to its permanent site at Nekede near Owerri, by which time the college had grown to 1,350. The name of the college was later changed to the Polytechnic, Nekede, Owerri by Federal Amendment of Decree 1993 of 1st January, 1993.
The Federal polytechnic is at present organized into the schools of:
Each of the above mentioned schools is headed by a Dean and all the schools have department also headed by a HOD (head of department). The non-academic divisions and units’ include the registry, bursary, works, medical and health services and the student’s affairs. The units are:
Security, internal audit and public relations which are however, housed under the office of the rectory.
The computations of payroll of employees are carried out by the payroll department attached to the bursary and headed by a qualified payroll officer
1.2 STATEMENT OF THE PROBLEM
The problem of the investigation is based on the following:
1.3 SIGNIFICANCE OF THE STUDY
It is obvious to note that this project work will enlighten readers and serve as bedrock for information analysis on comprehensive automation of payroll system. In addition, this study will be useful in the achievement of a smooth and efficient educational system in the country, because when a worker gets his entitlement, industrial peace is rest assured.
This study is considered significant in the following ways:
1.4 OBJECTIVES OF STUDY
The computation of payroll data is an important factor in achievement of industrial peace, this study is to examine the tedious cumbersome and demerit of the manual method of calculating, compiling, sorting and disbursement of workers pay in the payroll department of federal polytechnic Nekede, Owerri and provision of alternative automated system to eliminate the manual problems entirely.
This study among the above
1.5 SCOPE OF THE STUDY
Scope: the automation of payroll system is a wide topic, but this project will be based on the automation of payroll for federal polytechnic Nekede, Owerri selected staff.
1.6 LIMITATION OF THE STUDY
Already, there are very few texts that deal exhaustively with automation of payroll. Lock of right research materials offers the first constraint to this study. Apart from lack of material, the few ones were very expensive.
1.7 DEFINITION OF TERMS
An attempt has been made to explain terms used in this study, but nevertheless the more technical terms would be defined as the text progresses if the need arises.
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